Cubby Construction
Cubby Construction Scales up Family Business with Gather Record Management System
£30m family-run contractor transforms from paper diaries to enterprise-wide digital records with 200+ monthly site records.
4,000
+
Records Created
100
+
Active Users
£30mn
Contractor Turnover
<div class="gather-embed"><div class="ge-body" style="padding-bottom:0"><div class="ge-intro-accent ge-anim ge-d1"><p><strong>4,000+ records created. 100+ users adopted. NEC4 variance analysis completed in hours, not months.</strong> That’s 18 months of Gather transforming operations at Cubby Construction — a family business scaling from paper diaries to data-driven decision making.</p></div><p class="ge-anim ge-d2">Founded in 1968, Cubby Construction is a leading family-run contractor in North West England and the Scottish Borders with £30 million annual turnover. Over 100 site users have transitioned from paper diaries to Gather, using the platform across infrastructure and civil works projects from the Carlisle Southern Link Road to Center Parcs refurbishment.</p></div></div>
<div class="gather-embed"><div class="ge-body" style="padding-bottom:0"><h2 class="ge-anim">The challenge</h2><p class="ge-anim">Cubby Construction’s paper site diaries had been satisfactory for years. But as the business scaled, six key objectives drove the move to Gather:</p><ul class="ge-anim"><li><strong>Administrative burden:</strong> Manual reporting consumed valuable time that could be spent on project delivery</li><li><strong>Inconsistent records:</strong> Different projects captured data differently, making commercial assurance unreliable</li><li><strong>Information silos:</strong> Site data didn’t flow to the office team in real time, limiting proactive management</li><li><strong>NEC4 readiness:</strong> Larger contracts required structured variance analysis aligned with NEC4 Clause 60.1</li></ul><div class="ge-diagram-wrap ge-anim"><div class="ge-diagram-label">From paper diaries and information silos to structured, NEC4-aligned digital records</div><svg class="ge-diagram-svg" viewBox="0 0 660 190" xmlns="http://www.w3.org/2000/svg" style="min-width:400px;"><rect x="0" y="0" width="285" height="190" fill="#fff9f9"/><text x="14" y="18" font-size="8.5" font-weight="700" fill="#dc2626" font-family="Inter,system-ui" letter-spacing="0.08em">BEFORE GATHER</text><rect x="30" y="32" width="80" height="95" rx="4" fill="#fff" stroke="#d6d3d1" stroke-width="1.5"/><text x="70" y="48" text-anchor="middle" font-size="8" fill="#78716c" font-family="Inter,system-ui" font-weight="600">Paper Diary</text><line x1="40" y1="56" x2="100" y2="56" stroke="#e5e5e5" stroke-width="0.8"/><line x1="40" y1="66" x2="90" y2="66" stroke="#e5e5e5" stroke-width="0.8"/><line x1="40" y1="76" x2="95" y2="76" stroke="#e5e5e5" stroke-width="0.8"/><line x1="40" y1="86" x2="80" y2="86" stroke="#e5e5e5" stroke-width="0.8"/><line x1="40" y1="96" x2="88" y2="96" stroke="#e5e5e5" stroke-width="0.8"/><line x1="40" y1="106" x2="92" y2="106" stroke="#e5e5e5" stroke-width="0.8"/><text x="70" y="118" text-anchor="middle" font-size="7" fill="#78716c" font-family="Inter,system-ui">Satisfactory but</text><rect x="130" y="40" width="80" height="42" rx="3" fill="#fff" stroke="#d6d3d1" stroke-width="1"/><rect x="136" y="48" width="28" height="8" rx="1" fill="#e5e5e5"/><rect x="170" y="48" width="28" height="8" rx="1" fill="#e5e5e5"/><rect x="136" y="60" width="28" height="8" rx="1" fill="#e5e5e5"/><rect x="170" y="60" width="28" height="8" rx="1" fill="#e5e5e5"/><text x="170" y="96" text-anchor="middle" font-size="7.5" fill="#78716c" font-family="Inter,system-ui">Spreadsheet</text><text x="200" y="108" text-anchor="middle" font-size="7" fill="#78716c" font-family="Inter,system-ui">allocation</text><rect x="230" y="48" width="40" height="32" rx="3" fill="#fff" stroke="#d6d3d1" stroke-width="1"/><text x="250" y="66" text-anchor="middle" font-size="18" fill="#d6d3d1" font-family="Inter,system-ui">📷</text><text x="250" y="96" text-anchor="middle" font-size="7" fill="#78716c" font-family="Inter,system-ui">Photos on</text><text x="250" y="106" text-anchor="middle" font-size="7" fill="#78716c" font-family="Inter,system-ui">phones</text><text x="142" y="140" text-anchor="middle" font-size="8" fill="#dc2626" font-family="Inter,system-ui" font-weight="600">Scaling up? Paper can’t keep pace</text><rect x="20" y="150" width="245" height="28" rx="4" fill="#fff9f9" stroke="#fecaca" stroke-width="1"/><text x="142" y="166" text-anchor="middle" font-size="7.5" fill="#dc2626" font-family="Inter,system-ui">Information silos, manual reporting, no NEC4 readiness</text><line x1="297" y1="16" x2="297" y2="174" stroke="#e5e5e5" stroke-width="1" stroke-dasharray="4,3"/><line x1="310" y1="95" x2="340" y2="95" stroke="#22c55e" stroke-width="2.5"/><polygon points="340,90 352,95 340,100" fill="#22c55e"/><rect x="360" y="0" width="300" height="190" fill="#f0fdf4"/><text x="374" y="18" font-size="8.5" font-weight="700" fill="#16a34a" font-family="Inter,system-ui" letter-spacing="0.08em">WITH GATHER</text><rect x="385" y="30" width="240" height="55" rx="6" fill="#dcfce7" stroke="#22c55e" stroke-width="1.5"/><text x="505" y="48" text-anchor="middle" font-size="9" fill="#15803d" font-family="Inter,system-ui" font-weight="700">4,000+ Records in 18 Months</text><text x="505" y="62" text-anchor="middle" font-size="8" fill="#16a34a" font-family="Inter,system-ui">100+ users across CSLR, Center Parcs, Tullie Museum</text><text x="505" y="74" text-anchor="middle" font-size="7.5" fill="#16a34a" font-family="Inter,system-ui">DPD Exchange Hub, St Mary’s School & more</text><rect x="390" y="96" width="105" height="38" rx="4" fill="#bbf7d0" stroke="#22c55e" stroke-width="1"/><text x="442" y="112" text-anchor="middle" font-size="8" fill="#15803d" font-family="Inter,system-ui" font-weight="600">50% faster records</text><text x="442" y="124" text-anchor="middle" font-size="7" fill="#15803d" font-family="Inter,system-ui">Pre-filled by planners</text><rect x="505" y="96" width="115" height="38" rx="4" fill="#bbf7d0" stroke="#22c55e" stroke-width="1"/><text x="562" y="112" text-anchor="middle" font-size="8" fill="#15803d" font-family="Inter,system-ui" font-weight="600">NEC4 variance aligned</text><text x="562" y="124" text-anchor="middle" font-size="7" fill="#15803d" font-family="Inter,system-ui">Clause 60.1 categories</text><rect x="390" y="145" width="230" height="28" rx="5" fill="#dcfce7" stroke="#bbf7d0" stroke-width="1"/><text x="505" y="162" text-anchor="middle" font-size="8.5" fill="#15803d" font-family="Inter,system-ui" font-weight="600">From paper to data-driven — £30m contractor transformed</text></svg></div></div></div>
<div class="gather-embed"><div class="ge-body" style="padding-bottom:0"><h2 class="ge-anim">The solution</h2><p class="ge-anim">Gather’s versatility was key for Cubby’s diverse portfolio spanning infrastructure and civil works. The shift planner function pre-populated records with resource and activity information, saving up to 60% of planning time.</p><div class="ge-gauge-row ge-anim"><svg class="ge-gauge-svg" width="88" height="88" viewBox="0 0 88 88" xmlns="http://www.w3.org/2000/svg"><circle cx="44" cy="44" r="34" fill="none" stroke="#bbf7d0" stroke-width="9"/><circle cx="44" cy="44" r="34" fill="none" stroke="#22c55e" stroke-width="9" stroke-dasharray="128.2 213.6" stroke-dashoffset="0" stroke-linecap="round" transform="rotate(-90 44 44)"/><text x="44" y="40" text-anchor="middle" font-size="16" font-weight="800" fill="#15803d" font-family="Inter,system-ui">60%</text><text x="44" y="54" text-anchor="middle" font-size="8" fill="#16a34a" font-family="Inter,system-ui">pre-filled</text></svg><div class="ge-gauge-label"><h4>60% planning time saved</h4><p>The planning team pre-fills key fields in advance. Site teams then complete records 50% faster because the structure is already there. Photos are geotagged and filed automatically against each shift.</p></div></div><div class="ge-quote ge-anim"><span class="ge-quote-mark">“</span><p class="ge-quote-text">Gather eliminates the ‘he said, she said’ from the conversation. With quality, well-rounded data from site, we can now communicate calmly using facts and compare our productivity target to actual delivery.</p><div class="ge-quote-attr"><span><strong>Tommy Cubby</strong> · Director · Cubby Construction</span></div></div><h3 class="ge-anim">From pilot to company-wide transformation</h3><div class="ge-timeline-outer ge-anim"><svg class="ge-timeline-svg" viewBox="0 0 580 148" xmlns="http://www.w3.org/2000/svg" style="padding:20px 16px 8px;"><line x1="84" y1="44" x2="496" y2="44" stroke="#e5e5e5" stroke-width="2.5" stroke-linecap="round"/><line x1="84" y1="44" x2="290" y2="44" stroke="#22c55e" stroke-width="2.5" stroke-linecap="round"/><circle cx="84" cy="44" r="26" fill="#22c55e" stroke="none"/><text x="84" y="38" text-anchor="middle" font-size="11" fill="#fff" font-family="Inter,system-ui" font-weight="800">01</text><text x="84" y="52" text-anchor="middle" font-size="8" fill="#dcfce7" font-family="Inter,system-ui" font-weight="600" letter-spacing="0.05em">EARLY 2023</text><line x1="84" y1="74" x2="84" y2="78" stroke="#22c55e" stroke-width="1.5"/><text x="84" y="92" text-anchor="middle" font-size="11.5" font-weight="700" fill="#171717" font-family="Inter,system-ui">Pilot Projects</text><text x="84" y="107" text-anchor="middle" font-size="9.5" fill="#737373" font-family="Inter,system-ui">CSLR, Center Parcs,</text><text x="84" y="120" text-anchor="middle" font-size="9.5" fill="#737373" font-family="Inter,system-ui">Tullie Museum</text><circle cx="290" cy="44" r="26" fill="#22c55e" stroke="none"/><text x="290" y="38" text-anchor="middle" font-size="11" fill="#fff" font-family="Inter,system-ui" font-weight="800">02</text><text x="290" y="52" text-anchor="middle" font-size="8" fill="#dcfce7" font-family="Inter,system-ui" font-weight="600" letter-spacing="0.05em">18 MONTHS</text><line x1="290" y1="74" x2="290" y2="78" stroke="#22c55e" stroke-width="1.5"/><text x="290" y="92" text-anchor="middle" font-size="11.5" font-weight="700" fill="#171717" font-family="Inter,system-ui">100+ Users</text><text x="290" y="107" text-anchor="middle" font-size="9.5" fill="#737373" font-family="Inter,system-ui">Company-wide adoption</text><text x="290" y="120" text-anchor="middle" font-size="9.5" fill="#737373" font-family="Inter,system-ui">across all projects</text><circle cx="496" cy="44" r="26" fill="#fff" stroke="#d4d4d4" stroke-width="2"/><text x="496" y="38" text-anchor="middle" font-size="11" fill="#a3a3a3" font-family="Inter,system-ui" font-weight="800">03</text><text x="496" y="52" text-anchor="middle" font-size="8" fill="#d4d4d4" font-family="Inter,system-ui" font-weight="600" letter-spacing="0.05em">ONGOING</text><line x1="496" y1="74" x2="496" y2="78" stroke="#d4d4d4" stroke-width="1.5"/><text x="496" y="92" text-anchor="middle" font-size="11.5" font-weight="700" fill="#404040" font-family="Inter,system-ui">NEC4 Ready</text><text x="496" y="107" text-anchor="middle" font-size="9.5" fill="#737373" font-family="Inter,system-ui">Variance categories</text><text x="496" y="120" text-anchor="middle" font-size="9.5" fill="#737373" font-family="Inter,system-ui">aligned to Clause 60.1</text></svg></div></div></div>
<div class="gather-embed"><div class="ge-body"><h2 class="ge-anim">The results: from paper to NEC4-ready data in 18 months</h2><p class="ge-anim">The transformation went beyond replacing paper. On the CSLR drainage project alone, Cubby used worklog variance categorisation to systematically analyse 4,045 variances across 1,465 shift records — analysis that would have taken months with paper, completed in hours.</p><div class="ge-callout ge-anim"><div class="ge-callout-big">4,045</div><div class="ge-callout-title">Variances analysed on CSLR</div><p class="ge-callout-body">Unexpected physical conditions, material shortages, and communication gaps were identified through systematic variance analysis. Categories aligned with NEC4 Clause 60.1, preparing Cubby for larger contracts.</p></div><h3 class="ge-anim">Scale of transformation</h3><div class="ge-chart-outer ge-anim"><div class="ge-chart-label">Key metrics from Cubby Construction’s 18-month digital transformation</div><svg class="ge-chart-svg" viewBox="0 0 560 162" xmlns="http://www.w3.org/2000/svg"><text x="9" y="82" text-anchor="middle" font-size="9" fill="#a3a3a3" font-family="Inter,system-ui" transform="rotate(-90 9 82)">Scale</text><line x1="36" y1="122" x2="540" y2="122" stroke="#e5e5e5" stroke-width="1.5"/><rect x="56" y="22" width="105" height="100" rx="4" fill="#22c55e" opacity="0.85"/><text x="108" y="42" text-anchor="middle" font-size="9" fill="#fff" font-family="Inter,system-ui" font-weight="600">Site records</text><text x="108" y="64" text-anchor="middle" font-size="20" fill="#fff" font-family="Inter,system-ui" font-weight="800">4,000+</text><text x="108" y="82" text-anchor="middle" font-size="8" fill="#dcfce7" font-family="Inter,system-ui">in 18 months</text><rect x="201" y="32" width="105" height="90" rx="4" fill="#22c55e" opacity="0.7"/><text x="253" y="52" text-anchor="middle" font-size="9" fill="#fff" font-family="Inter,system-ui" font-weight="600">CSLR variances</text><text x="253" y="74" text-anchor="middle" font-size="18" fill="#fff" font-family="Inter,system-ui" font-weight="800">4,045</text><text x="253" y="92" text-anchor="middle" font-size="8" fill="#dcfce7" font-family="Inter,system-ui">across 1,465 shifts</text><rect x="346" y="52" width="105" height="70" rx="4" fill="#16a34a" opacity="0.8"/><text x="398" y="72" text-anchor="middle" font-size="9" fill="#fff" font-family="Inter,system-ui" font-weight="600">Analysis time</text><text x="398" y="94" text-anchor="middle" font-size="14" fill="#fff" font-family="Inter,system-ui" font-weight="800">Hours</text><text x="398" y="108" text-anchor="middle" font-size="8" fill="#dcfce7" font-family="Inter,system-ui">not months</text><rect x="491" y="62" width="60" height="60" rx="4" fill="#16a34a"/><text x="521" y="82" text-anchor="middle" font-size="9" fill="#fff" font-family="Inter,system-ui" font-weight="600">Users</text><text x="521" y="102" text-anchor="middle" font-size="16" fill="#fff" font-family="Inter,system-ui" font-weight="800">100+</text><text x="108" y="136" text-anchor="middle" font-size="9" fill="#737373" font-family="Inter,system-ui">Volume</text><text x="253" y="136" text-anchor="middle" font-size="9" fill="#737373" font-family="Inter,system-ui">Variance</text><text x="398" y="136" text-anchor="middle" font-size="9" fill="#737373" font-family="Inter,system-ui">Speed</text><text x="521" y="136" text-anchor="middle" font-size="9" fill="#737373" font-family="Inter,system-ui">Adoption</text></svg></div><p class="ge-anim">10 quantity surveyors now review and categorise shift records daily. Areas lagging in productivity are highlighted for real-time optimisation, and early warning events are flagged for review.</p><div class="ge-takeaways ge-anim"><div class="ge-takeaways-head">Key takeaways</div><div class="ge-takeaway-item"><div class="ge-tick"><svg width="10" height="8" viewBox="0 0 10 8" fill="none"><path d="M1 4L3.5 6.5L9 1" stroke="#22c55e" stroke-width="1.8" stroke-linecap="round" stroke-linejoin="round"/></svg></div><div class="ge-takeaway-text"><strong>4,000+ records created</strong> across infrastructure and civil works in 18 months</div></div><div class="ge-takeaway-item"><div class="ge-tick"><svg width="10" height="8" viewBox="0 0 10 8" fill="none"><path d="M1 4L3.5 6.5L9 1" stroke="#22c55e" stroke-width="1.8" stroke-linecap="round" stroke-linejoin="round"/></svg></div><div class="ge-takeaway-text"><strong>100+ users transitioned</strong> from paper diaries to Gather company-wide</div></div><div class="ge-takeaway-item"><div class="ge-tick"><svg width="10" height="8" viewBox="0 0 10 8" fill="none"><path d="M1 4L3.5 6.5L9 1" stroke="#22c55e" stroke-width="1.8" stroke-linecap="round" stroke-linejoin="round"/></svg></div><div class="ge-takeaway-text"><strong>4,045 variances analysed</strong> on CSLR project using NEC4 Clause 60.1 categories</div></div><div class="ge-takeaway-item"><div class="ge-tick"><svg width="10" height="8" viewBox="0 0 10 8" fill="none"><path d="M1 4L3.5 6.5L9 1" stroke="#22c55e" stroke-width="1.8" stroke-linecap="round" stroke-linejoin="round"/></svg></div><div class="ge-takeaway-text"><strong>50% faster record completion</strong> with pre-populated shift data</div></div><div class="ge-takeaway-item"><div class="ge-tick"><svg width="10" height="8" viewBox="0 0 10 8" fill="none"><path d="M1 4L3.5 6.5L9 1" stroke="#22c55e" stroke-width="1.8" stroke-linecap="round" stroke-linejoin="round"/></svg></div><div class="ge-takeaway-text"><strong>Hours not months</strong> for commercial analysis and change management</div></div></div><div class="ge-closing ge-anim"><p>For family businesses scaling from regional contractor to industry best practice, Cubby Construction demonstrates that the journey from paper to data doesn’t have to be painful. Start with one project, prove the value, and let adoption spread organically.</p></div></div></div>
<section class="ge-cta-banner"><div class="ge-cta-inner"><p class="ge-cta-label">Get results like these</p><h2 class="ge-cta-title">Could Gather do this on your programme?</h2><p class="ge-cta-text">Cubby Construction transformed from paper diaries to NEC4-ready variance analysis across 100+ users in 18 months. See how Gather could help your business scale with structured data.</p><p class="ge-cta-stat"><svg viewBox="0 0 24 24" fill="none" stroke="currentColor" stroke-width="2"><path d="M22 11.08V12a10 10 0 1 1-5.93-9.14"></path><polyline points="22 4 12 14.01 9 11.01"></polyline></svg> 4,045 variances analysed in hours, not months — aligned to NEC4 Clause 60.1 </p><div><a href="/en/book-a-demo" class="ge-btn-demo"> Book a demo <svg viewBox="0 0 24 24" fill="none" stroke="currentColor" stroke-width="2"><line x1="5" y1="12" x2="19" y2="12"></line><polyline points="12 5 19 12 12 19"></polyline></svg></a></div></div></section>
Achieve results like these
Free 20-min demo
Book now
Project Profile
Client
Cubby Construction
Industry
Highways
Value
£30 million annual turnover
Rollout
Enterprise
We anticipate Gather will become our key provider of operational data. It's been a journey of discovering the power of data you can rearrange, interrogate, and use to make decisions. We've just scratched the surface.
Tommy Cubby
Director, Cubby Construction
More Customer Stories
View All Stories
.jpg)
.jpg)
.webp)
